Terms & Conditions
Services Offered
Ladner Editorial LLC provides book editing, writing coaching, web design, and digital products (including ebooks and courses). By purchasing editing, coaching, or web design services, and purchasing or downloading Ladner Editorial LLC's digital products, you agree to the following terms and conditions:
Author Responsibilities.
To ensure a successful collaboration, the Author agrees to the following responsibilities:
Ladner Editorial LLC provides book editing, writing coaching, web design, and digital products (including ebooks and courses). By purchasing editing, coaching, or web design services, and purchasing or downloading Ladner Editorial LLC's digital products, you agree to the following terms and conditions:
Author Responsibilities.
To ensure a successful collaboration, the Author agrees to the following responsibilities:
- Timely submission: The Author will submit their manuscript by the date listed in the Project Description of their Agreement. Any delays in submission may affect the project timeline and delivery date.
- Final Draft Status: The submitted manuscript should represent the Author’s most complete and polished draft. The Editor is not responsible for evaluating or editing incomplete, rough, or fragmented drafts unless otherwise agreed upon.
- Open Communication: The Author agrees to maintain timely and professional communication throughout the editing process. Any changes in scheduling, manuscript updates, or project concerns should be communicated as soon as possible.
- Respect for Feedback: The Author acknowledges that editing and coaching are collaborative processes designed to strengthen the manuscript. While all editorial suggestions are offered with the Author’s goals and vision in mind, the Author retains full creative control and decision-making authority over all revisions.
- Technical Format: The manuscript must be submitted in an editable Microsoft Word document (.doc or .docx), formatted in 12-point Times New Roman (or comparable), double-spaced, with standard 1-inch margins.
- Payment Compliance: The Author agrees to adhere to the payment schedule outlined in their Agreement. Failure to comply may result in a delay or suspension of services.
Required Tools.
Editing and coaching clients must be able to access and work in Microsoft Word. All editorial and coaching feedback will be completed via Microsoft Word's Track Changes feature, and will display all adjustments made to the manuscript.
All clients must also have access to Google Drive. All original and edited material will be uploaded and shared through a mutually accessible Google Drive folder.
Changes and Additions.
The work plan described in the Agreement requires that both the Author and the Editor meet the agreed milestones. Any adjustments to the project will modify the Statement of Work, may change the project due date, and may be billed as additional work.
Changes made to material that has already been submitted to the Editor for editing may be considered additional work.
The Editor will keep the Author informed of additional work that is required or recommended and request the Author's approval for any additional work, associated expenses, and changes in the project deadline.
The Author and Editor agree that requests for additional work and renegotiated deadlines or fees will be in writing as described under Notice.
Inherent Qualities.
Digital files may become corrupted or erased with improper use, and storage media may degrade over time. It is the Author's responsibility to ensure the safekeeping and stability of the files once the Editor has released them to the Author. However, the Editor may offer to keep a backup copy of the edited manuscript for safekeeping, should the Author lose access to their files.
Editor's Status.
The Editor is a self-employed entity and independent contractor. Nothing in their Agreement will be understood to create a partnership, joint venture, co-venture, agency, or employment relationship between the Client and the Editor.
The Editor is free to provide services to other clients as long as there is no interference with the Editor’s obligations to the Author as outlined in their Agreement.
At the option of the Author, the Editor may be credited for the work developed under their Agreement.
Copyright.
The Editor makes no claim to the Author’s original intellectual property.
However, the Editor retains copyright to the edited material until the Author’s final invoice is paid in full. Upon receipt of final payment, all rights to the edited materials will transfer to the Author, and the Author will hold full and exclusive copyright ownership.
Limitation of Services
While the Editor is committed to helping the Author create the best possible version of their work, the Editor does not guarantee publication, sales performance, or audience reception.
Warranties.
Editing is a process of offering advice and suggestions to the Author. While the Editor will make every effort to identify and bring questionable material to the Author's attention, it is not possible to guarantee error-free content.
The Editor’s responsibility is limited to notifying the Author of any suspected or unresolved issues within the edited work. The Author is responsible for accepting (or rejecting) the Editor’s suggestions and resolving any issues identified by the Editor.
Rejecting or disliking the Editor’s suggestions is not a basis for refusing to pay the fees outlined in the Financial Details section of their Agreement.
Indemnity and Liability.
The Editor will comply with all applicable laws in the course of performing the services.
The Author agrees to indemnify the Editor from any and all claims or demands, including legal fees, that arise out of any alleged libel, copyright infringement, or other legal or contractual issues created by the Author in writing, revising, publishing, or otherwise using the work.
The Editor will not be liable for any amount in excess of the fees due under the Agreement. This limitation on liability also applies if information or materials are damaged or lost without fault on the part of the Editor.
Dispute Resolution.
If a disagreement arises regarding the quality, scope, or fulfillment of their Agreement, both the Editor and the Author agree to attempt to resolve the issue through direct communication in good faith.
If a resolution cannot be reached within 14 days, both Parties may seek mediation or arbitration before pursuing legal action.
The Author or the Editor may request that any dispute arising out of their Agreement be submitted to binding arbitration or mediation before a mutually agreed-upon arbitrator or mediator in accordance with the arbitration legislation of the State of California, USA.
Unless arbitration or mediation does not lead to a resolution, the arbitrator's or mediator's decision will be final.
If arbitration or mediation does not lead to a resolution, both parties reserve the right to escalate the dispute to legal counsel or pursue other legal remedies as permitted under the laws governing their Agreement.
Legal Jurisdiction and Applicable Law.
Their Agreement shall be governed by and construed in accordance with the laws of the State of California, USA.
If any part of their Agreement is found to be unlawful, void, or for any reason unenforceable, it will be considered separate from their Agreement and will not affect the validity and enforceability of the remaining Agreement. If either the Author or the Editor waives a breach or default under their Agreement, the waiver will not apply to a repeat of the same breach or to a breach or default of another clause in the Agreement.
Force Majeure.
Neither Party shall be held liable for delays caused by serious illness, serious injury, family death, pregnancy, natural disasters, or other force majeure events. In such cases, both Parties will work together to establish a new timeline or refund arrangement for services not delivered.
If a refund arrangement is negotiated, it will not include a refund of the deposit.
Notice.
Notice by one Party to the other under or for the purposes of their Agreement (including for the purpose of modifying it) will be in writing and will be delivered by email to the email address set out at the beginning of their Agreement.
Communications by email will be considered to have been given and received at the time of delivery or transmission if that delivery or transmission occurs prior to 4:00 p.m. on a business day, failing which the communication will be considered to have been given and received on the next business day.
For the purposes of their Agreement, a business day means any weekday that is not a holiday.
Termination.
The Agreement may be terminated by the Author or the Editor with at least 14 days' notice. If the Agreement is terminated after work has begun, the Author will pay the Editor, as specified under Financial Details, for work done up to the date of termination. Subject to the terms for a deposit, any fees advanced will be credited against the amount due.
If the project is rescheduled, postponed, or canceled with less than 7 days' notice, or if there is a breach of contract by the Author, the Editor will charge a cancellation fee of $150.00. In addition, the Author agrees to pay for all work completed and any associated costs or fees incurred by the Editor up to the point of cancellation, postponement, or rescheduling.
The provisions of the Agreement that by their nature are intended to extend beyond its termination will survive and remain in effect despite the completion of the services or the termination of the Agreement. This includes the sections of the Agreement required for its interpretation and enforcement.
Payment Terms.
All payment terms will be listed under Financial Details in the Agreement between Editor and Author.
Business Hours and Communication.
All communication between the Parties will be conducted in Pacific Standard Time (PST) and Pacific Daylight Time (PDT).
The Editor will respond to communication within 24-48 hours, Monday-Friday, excluding weekends.
The Editor's official business hours shall be Monday through Friday between the hours of 9 am and 5 pm PST, but may include non-official odd hours.
All coaching calls shall be conducted via Zoom during official business hours.
Non-disclosure agreement
Confidentiality is of the utmost importance in our working relationship. By working with Ladner Editorial LLC, all clients agree to the following mutual confidentiality terms:
Throughout the duration of the editorial or coaching contract, the Author will provide the Editor with access to their unpublished and original intellectual property, including but not limited to manuscripts, outlines, notes, character descriptions, and worldbuilding content (collectively referred to as “Confidential Information”).
The Editor agrees to protect all Confidential Information disclosed during the project and acknowledges that all materials submitted by the Author are the Author’s rightful intellectual property and are protected by copyright. Submission of such material does not imply transfer of ownership or licensing to the Editor.
The Editor agrees to:
The Author agrees to:
Throughout the duration of the editorial or coaching contract, the Author will provide the Editor with access to their unpublished and original intellectual property, including but not limited to manuscripts, outlines, notes, character descriptions, and worldbuilding content (collectively referred to as “Confidential Information”).
The Editor agrees to protect all Confidential Information disclosed during the project and acknowledges that all materials submitted by the Author are the Author’s rightful intellectual property and are protected by copyright. Submission of such material does not imply transfer of ownership or licensing to the Editor.
The Editor agrees to:
- Hold in strict confidence and not disclose, share, copy, redistribute, or make public any Confidential Information in part or in whole to any third party without the Author’s prior written consent, except as required by law with reasonable prior notice to the Author.
- Not use the Author’s trade secrets, proprietary information, or copyrighted materials for any purpose outside the scope of this Agreement.
- Take reasonable precautions to safeguard and prevent the loss, destruction, or unauthorized access, use, or disclosure of the confidential information using a reasonable degree of care and no less than the same degree of care used to protect the Editor’s own confidential information.
- Promptly return or destroy all Confidential Information upon the Author’s written request. However, the Editor may also offer to keep a backup copy of your edited manuscript for safekeeping, should the Author lose access to their files.
The Author agrees to:
- Not to share, reproduce, or redistribute any of the Editor's proprietary methods, processes, templates, documents, or resources provided during the editing, coaching, or course delivery process.
This clause survives the termination of our editing or coaching Agreement. The Editor agrees to uphold this covenant indefinitely or until the Author's work is publicly published, available for purchase or distribution, or a ‘gifted’ copy of the final published material has been received.
The Editor will not be entitled to any royalties, rights, or profits from the Author’s published work and understands that all editorial input is provided as part of a contracted service. The Editor may receive acknowledgment at the Author’s discretion.
Privacy Policy
Ladner Editorial LLC is committed to protecting your privacy. This policy outlines what information is collected, how it is used, and how it is safeguarded.
Information Collected
Ladner Editorial LLC may collect the following personal information:
How Information is Collected
Information is collected via:
Use of Information
Your information may be used for:
Third-Party Services
I use the following third-party tools that may collect or process your data:
Your Rights
You may request that your data be corrected or deleted at any time. Contact me at ally@ladnereditorial.com for any data privacy inquiries.
Information Collected
Ladner Editorial LLC may collect the following personal information:
- Name
- Email address
- Payment information
- Manuscript materials and original intellectual property
- Social media handles (e.g., Instagram)
- Location data
- Birthdays (for personalized engagement)
How Information is Collected
Information is collected via:
- Embedded forms (e.g., Dubsado)
- Email and DM exchanges
- Google Analytics
- Stripe and Flodesk integrations
Use of Information
Your information may be used for:
- Project-related communication
- Payment processing
- Delivery of digital materials
- Sending marketing emails and updates
Third-Party Services
I use the following third-party tools that may collect or process your data:
- Dubsado (client management)
- Stripe (payment processing)
- Flodesk (email marketing)
- Google Analytics (website performance tracking)
Your Rights
You may request that your data be corrected or deleted at any time. Contact me at ally@ladnereditorial.com for any data privacy inquiries.
Last Updated: August 03, 2025
